Captain's Log

WFAG / SFIB · operator briefing · Stardate 2026-05-05 · Tue · v3.1 · architecture / operationalization / operations split · last edited 18:10 PDT

▲ AM Package #1 — landing by 9:00 PM PDT

5 lb NE + 5 lb SE · USPS 9434 6401 0900 5000 8964 73

Calculating…

Track ▸

Architecture

— what we're designing & building

Project Brain · Engineering Systems5-layer architecture

Demand Signal · MRP Engine · Kanban Board · Engineering Docs · Engineering Dashboard. Production spreadsheet v1, Clockify wired (untested), Master Batches in Notion DB

NextPhase 2 dashboard build · ShipStation API · re-anchor SFIB CLAUDE.md to 000 Rails

SKU Matrix v3.10pricing · supplier invoices

PCS pricing locked · 10 PCS invoices ingested · operator rule (supplier $/lb up = new price) · 16 mixes × 10 containers = 160 SKUs

NextAM + Stovers invoices to unlock matching · ST-XXL vs ST-8OZ-1LB clarification

Captain's Logthis dashboard

v3.1 live · pulls Slack DMs (manual) + Notion master batches (manual fetch) + GSheet links · matches wildfag-local palette

Nextv4 auto-fetch Notion + GSheets API on page load · v5 read from own DB

Data BackendDECISION pending

Currently: Notion + GSheets + ShipStation + Slack + local files. No single source of truth. You named: "remote, secure, silo'd" — managed service.

RecommendationSupabase (managed Postgres + auth + REST + realtime). Synology = nightly pg_dump backup target. Detail in chat.

000 Rails OShow Claude + Shalaco work

R0–R12 locked · SINGULARITY kernel · APPROACH/PROBLEM/EMERGENCE_LOG mirrored local + Notion · control tower at 000 Rails/index.html

NextRe-anchor SFIB + Coach Mode CLAUDE.md to inherit from 000 Rails (open work)

Operationalization

— bringing entities & processes into operation

WFAG LLC Entitylegal · banking · tax

Articles ✓ (4/20) · SOI ✓ (4/25) · EIN submitted (4/21, awaiting issuance) · Mercury account ✓ · IO card ✓ ($250 / $10K daily)

NextConfirm EIN issuance · sign Operating Agreement · file own CDTFA seller's permit (close GEG borrowing exposure)

Working Capital · Mercury IOcash flow

Mercury opened · IO live (no PG, builds business credit, scales w/ balance) · prior Stripe Capital advance ~paid down · Stripe payouts still routing to sole-prop

NextSwitch Stripe payout destination → Mercury checking. Manual ACH seed if cash needed faster.

Brand DBAsSF County Clerk filings

All 4 domains secured (Mr. Bloom's, PNP Club, PNP Association, SFinBloom)

NextFile DBAs at SF County Clerk under WFAG (lock PNP "Association" name first per 5/4 decision)

Insurance · Liabilitygeneral + product liability

Not started — flagged in WFAG transition brief. Seeds carry real product liability risk.

NextGet 2 quotes (Hiscox / Next / Embroker for product-liability + general). Bind before spring rush hits.

Exposure Hygieneprivate/business separation

Employee logged into your iCloud · shared credentials in personal Apple Keychain · Gmail connector on personal account, not SFIB business

NextWFAG Google Workspace ($6/user/mo) → employee out of iCloud → 1Password Teams or Bitwarden Business

Operations

— the daily run · Engineering lanes + CS

Engineering · Inventorystock truth

Inventory 2.0 GSheet (canonical) · Texas reconciled today (1.3 lb confirmed) · AM all ≥5 lb except NE/SE sold out (covered) · PCS all under 5 lb · Stovers all under 2 lb

NextLive counts in dashboard (v4 GSheet API pull) · resolve "no add'l AM needed" forecast vs committed

Engineering · Purchasingsupply chain

AM #1 + #2 placed (15 lb total) · today's plan submitted (PCS 5/1/2/2 + Stovers 1/1 = 12 lb) · awaiting your approval · operator rule locked

NextApprove PCS + Stovers plan in Slack · set Mercury IO daily cap on Kota's card before handoff

Engineering · Assemblybatch production

MB 26006 current (5/3–5/5, includes #13318) · MB Tracker active in Notion · Workboard 2026 active · status fields mostly unset on recent MBs · 4lb Bay rush #13318 in flight (subbing Bee/Cali)

NextUpdate MB statuses (Reporting → Purchased → Batched → In Assembly → In Fulfillment → Shipped) · backfill Order Counts

Engineering · Fulfillmentorder ship-out

ShipStation source-of-truth · ~543 unshipped (per 4/02 snapshot) · ~65% past 96-hour SLA · oldest unshipped ~30 days · backlog severe

NextAging-first prioritization · address SLA target (96 hr vs current 30+ day) · 4lb Bay #13318 confirm shipped EOD

Customer Servicesupport queue

Open backlog with 21-day waits during the rush · gift idea parked (5/5 14:28) · support email triage in Kota's Run List position 2

NextTriage queue · gift outreach for 21-day-waiters (parked until backlog status known)

▸

Active Decisions · You

— things that need a yes/no/number from Shalaco today

PCS + Stovers Purchasing Approval

Kota's plan: PCS 5/1/2/2 (Bay/Bee/Cali/Coast) + Stovers 1/1 (TX/FL). ~12 lb total. Brings under-min mixes to threshold. Well under $4k AM threshold.

Approve in Slackso Kota places.

Mercury IO Card Limits

Card lands with Kota for purchasing. Need per-card daily cap before handoff so spend is bounded by policy not vibes.

Set daily capSuggested: weekly purchasing budget ÷ 5.

AM Order #2 Tracking

Tracking went to books@sfinbloom.art. Kota has no access. Order placed yesterday.

Forward or grant accessStanding parking-lot ask: ops@sfinbloom.art forward to both.

Master Batches Notion DB ↗

MB	Date Range	Order Range	Orders	Status	Notes
26006	5/3 – 5/5	13277–13319	—	current	includes rush #13318 (Bay)
26005	4/25 – 5/2	13196–13276	—	unset
26004	4/17 – 4/24	13090–13183	41	unset	split today from 3-week range
26003	4/6 – 4/13	12908–13065	—	unset
26002	4/1 – 4/6	12744–12908	—	reporting
26001	3/24 – 3/31	12116–12743	—	purchased	"Current Run" (stale label)
26000	3/29	11872–12116	—	shipped	AI python script generated

Inbound Shipments MB Tracker ↗

Vendor	Contents	ETA	Tracking	Status
AM #1	5 lb NE + 5 lb SE	by 9 PM tonight	9434…6473	in transit
AM #2	5 lb NE	unknown	→ books@	tracking blocked
PCS	5 Bay + 1 Bee + 2 Cali + 2 Coast (lb)	not placed	—	awaiting approval
Stovers	1 Texas + 1 Florida (lb)	not placed	—	awaiting approval

Inventory Snapshot Inventory sheet ↗

Kota report 5/5 14:58 · AM threshold 5 lb · PCS threshold 5 lb · Stovers threshold 2 lb

Supplier · Mix	On hand	Status	Action
AM · NE	0 lb	sold out	10 lb in transit (5 today + 5 unknown)
AM · SE	0 lb	sold out	5 lb in transit (today)
AM · all other mixes	≥5 lb	at min	none per Kota
PCS · Bay	<5 lb	below min	ordering 5 lb
PCS · Bee	<5 lb	below min	ordering 1 lb
PCS · Cali	<5 lb	below min	ordering 2 lb
PCS · Coast	<5 lb	below min	ordering 2 lb
Stovers · Texas	1.3 lb	below min	ordering 1 lb
Stovers · Florida	<2 lb	below min	ordering 1 lb

Today's Log · sparks (collapsed by default)

17:29STexas inventory reconciled in live desktop session — Kota's 1.3 lb confirmed

17:09K#13318: subbing Bee/Cali for Bay short, racing USPS 5:30 cutoff

15:41SCaught: MB 26004 spans 3 weeks → split → 26004/26005/26006 created today 22:51

14:58KPurchasing plan submitted: PCS 5/1/2/2 + Stovers 1/1

14:16KConfirmed Mercury card password access

14:05KAM order #1 tracking landed (USPS 9434…6473)

13:48KBack from lunch, arriving office

Sources · Linked Data

G·SheetsInventory 2.0 (canonical) G·SheetsPurchased-from-us Inventory G·Sheets · TodayKota Purchasing Plan 5/5 G·SheetsWholesale Order Cost Estimates Notion DBMaster Batches NotionMaster Batch Tracker NotionSpring Engineering Basecamp NotionKota's Basecamp · Run List NotionOperations Command (Six Pillars) NotionProject Brain — Engineering Systems SlackDM with Kota ShipStationOpen Orders

v3.1 · 2026-05-05 · architecture / operationalization / operations split per Shalaco request
USPS link updated to qtc_tLabels1= format (the older _input?origTrackNum= pattern Kota pasted has been deprecated)
Roadmap: v4 auto-pull on page load (GSheet API + Notion API). v5 read from own Postgres (Supabase recommended). v6 two-way write so this page becomes the editor.